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Catch-up & cleanup bookkeeping

Bring your QuickBooks records back under control

Corven & Company helps small businesses complete overdue bookkeeping, correct identifiable problems, and establish a more reliable starting point for the months ahead.

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Behind, incorrect, or both

Different problems require different corrections

Catch-up bookkeeping addresses work that is missing or incomplete. Cleanup bookkeeping addresses work that has already been entered but contains errors, inconsistencies, or unresolved balances.

Many QuickBooks Online files need a combination of both. Corven begins by reviewing the existing records and defining the periods, accounts, and issues included in the project.

Catch-up bookkeeping

Catch-up bookkeeping is intended for businesses whose books have fallen behind and need missing work completed.

  • Unreviewed bank-feed activity
  • Transactions awaiting categorization
  • Months that have not been reconciled
  • Incomplete month-end bookkeeping
  • Financial statements that have not been brought current

Cleanup bookkeeping

Cleanup bookkeeping is intended for businesses whose records contain identifiable bookkeeping problems that need correction.

  • Duplicate or incorrectly classified transactions
  • Incorrectly recorded transfers or credit-card payments
  • Uncategorized income or expenses
  • Unreconciled accounts or reconciliation discrepancies
  • Implausible account balances
  • Owner activity recorded incorrectly
  • An unnecessarily complicated chart of accounts
What a project may include

Focused work within a defined scope

The exact work depends on the condition of the QuickBooks Online file, the records available, and the issues identified during review.

Diagnostic review

Review the existing QuickBooks Online file, recent account activity, reconciliation history, and apparent bookkeeping issues.

Transaction corrections

Categorize missing activity and correct duplicate, misclassified, or improperly recorded transactions included in the project.

Account reconciliations

Reconcile the agreed bank and credit-card accounts using the statements and records provided.

Balance review

Review common balance-sheet accounts and identify balances or activity that require correction, documentation, or referral to a tax professional.

Chart-of-accounts cleanup

Consolidate or reorganize reasonable chart-of-accounts issues when doing so improves consistency and reporting.

Updated financial statements

Provide updated profit and loss statements and balance sheets for the periods completed, subject to the records available.

Project summary

Document completed work, unresolved questions, missing information, and matters that may require attention from the client or tax professional.

Current project fit

Designed for manageable QuickBooks Online projects

Corven currently accepts qualifying catch-up and cleanup projects involving an existing QuickBooks Online file and up to 12 months of historical bookkeeping.

Projects may be completed as standalone engagements or as preparation for ongoing monthly bookkeeping. Continuing into monthly service is not required.

Good fit

  • An existing QuickBooks Online file
  • Up to 12 months of historical work
  • Available bank and credit-card statements
  • Straightforward business operations
  • A responsive owner who can answer transaction questions
  • Records sufficient to support the requested corrections

Projects involving inventory-heavy operations, complex payroll, construction or project-based job costing, multiple entities, foreign-currency activity, extensive ecommerce or payment-processor reconciliation, or substantial tax-accounting judgments may fall outside Corven’s current scope.

Additional complexity

Some issues require separate scoping

The following activities are not assumed to be included in a standard catch-up or cleanup project. If relevant, they must be evaluated and defined separately.

  • Payroll reconciliation
  • Sales-tax reconciliation
  • Accounts-receivable cleanup
  • Accounts-payable cleanup
  • Loan reconciliation
  • Fixed-asset review
  • Payment-processor or clearing-account reconciliation
  • Tax-preparer schedules or extended professional coordination

Corven does not provide payroll processing, sales-tax return preparation or filing, income-tax preparation or filing, or legal, tax, or investment advice.

Records matter

Corrections must be supported

Reliable cleanup work depends on reliable source documents. Clients are expected to provide requested statements, transaction details, and supporting records in a timely manner.

When documentation is missing or a transaction cannot be classified responsibly, Corven will identify the unresolved item rather than make an unsupported assumption. Matters requiring tax judgment may be referred to the client’s tax professional.

How it works

A defined path from review to completion

  1. Review

    Corven reviews the existing QuickBooks Online file, affected periods, financial accounts, and available records.

  2. Define

    The required work, project assumptions, client responsibilities, exclusions, and expected deliverables are documented.

  3. Propose

    You receive a fixed-fee proposal for the defined project scope before work begins.

  4. Correct

    Corven completes the agreed catch-up and cleanup work and requests clarification or documentation when needed.

  5. Close

    You receive the updated records, applicable financial statements, and a summary of completed and unresolved items.

  6. Continue if useful

    The engagement may end with the completed project or transition into separately proposed monthly bookkeeping.

Individually priced

A fixed project fee based on the work required

Catch-up and cleanup projects are priced individually after Corven reviews the existing QuickBooks Online file, the periods involved, transaction activity, account count, available records, and the condition of the books.

Once the scope is defined, the client receives a fixed project fee based on the agreed work and assumptions. Material issues discovered outside that scope are discussed before additional work is performed.

Ready to address the backlog?

Start with a review of your current books

Tell Corven what periods are behind, what concerns you have, and what records are available. The first step is determining whether the project fits Corven’s current scope.

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